Inventory & COGS
Monthly inventory and COGS so margin per SKU is visible in real time.
Wholesalers · Seattle & Tacoma
Inventory, COGS, and A/R accounting for wholesale distributors
Wholesalers live on inventory turns, A/R, and margin per SKU — three numbers that need to be right every month, not once a year. We keep inventory and cost of goods honest so pricing and cash flow decisions are backed by real data, and we watch A/R aging so slow-paying accounts get flagged before they become write-offs.
Why wholesalers accounting is different
Wholesale accounting is inventory accounting done every month, not every year. When COGS is only calculated at year-end from a physical count, you've spent 11 months making pricing and purchasing decisions on estimates. Combine that with 30- or 60-day terms to customers and you've got a business that can look profitable on the P&L while running out of cash. We reconcile inventory monthly and produce a real cash-flow statement so both numbers tell the truth.
What we hear from wholesalers
- "Inventory value on the books drifting from the warehouse"
- "A/R aging out with no clear collection process"
- "COGS calculated once a year instead of monthly"
- "Multi-state sales tax nexus questions ignored"
What we handle for wholesalers
Fluent in QuickBooks Online, inventory management add-ons.
A/R aging & collections support
Weekly A/R reports so overdue invoices don't quietly grow.
Multi-state sales tax coordination
Nexus tracked and filings coordinated with your sales tax provider.
Monthly financials
Clean P&L, balance sheet, and cash flow every month.
Numbers we track for wholesalers
Every monthly report includes the metrics that actually drive decisions in your business:
- Gross margin by SKU and by customer
- Inventory turnover (annualized)
- Days sales outstanding (A/R aging)
- % of revenue from top 10 customers (concentration risk)
- Fill rate (orders shipped complete on time)
Washington-specific for wholesalers
Washington wholesalers benefit from the wholesaling B&O rate (0.484%) and don't collect retail sales tax on wholesale transactions (as long as a valid reseller permit is on file for each customer). Miss a reseller permit and the state can assess uncollected sales tax on the entire transaction on audit. Then there's economic nexus: shipping to other states over their thresholds creates filing obligations you may not know you triggered. We keep the permit files clean and monitor multi-state exposure.
Common bookkeeping mistakes in wholesalers
We see these on almost every set of books we clean up. Fixing them is usually step one of onboarding.
- Selling wholesale without a reseller permit on file — WA can assess uncollected sales tax on audit
- Never writing down obsolete inventory — inflates assets and understates COGS for years
- Ignoring economic nexus in other states — quiet exposure that compounds as you ship more
Wholesalers accounting — frequently asked questions
What Our Clients Say
74 five-star reviews from construction and real estate businesses across Washington
"Ruvim and his team have been great to work with. They're reliable, responsive, and provide accurate bookkeeping and payroll support. We appreciate their attention to detail and the outstanding work they do!"
"I worked with Ruvim and Ready Accounting for over two years and had a great experience. Ruvim is extremely responsible, reliable, and always on top of things. He built a great system that made reconciling all of our company accounts simple and organized, kept our filings on time, and helped us manage ACH payments to our trade partners smoothly. Ruvim is knowledgeable, responsive, and someone you can trust with the financial side of your business. Highly recommend Ready Accounting to any company looking for dependable and professional accounting support."
"Working with Ready Accounting has been smooth and stress-free. Ruvim is knowledgeable, responsive, and truly cares about your success. Highly recommend!"
"Ruvim is the best bookkeeper there is period. We have used several bookkeepers in the past but no one matched his level. I highly recommend using him."
"We have been with ready accounting for about half a year or so and let me say it's been amazing! Upon opening a business and hiring employees, there was so much things needed to be done where I had absolutely no clue how to do! A friend of mine recommended ready accounting and honestly never looked back! He does an amazing job and best of all, I don't have to do a thing! Thanks ready accounting for being trustworthy and amazing!"
"Ruvim is very organized, thorough and knowledgeable. Excellent communication skills, timely and cares about his clients and their business operations. Highly recommend!"
"Ruvim is an incredibly knowledgeable individual who consistently demonstrates responsiveness and helpfulness. Whenever I have questions, he promptly provides accurate answers, making him an invaluable resource for my business. His understanding of my business accounting needs is unparalleled, and he consistently delivers exceptional results. I wholeheartedly recommend him to anyone seeking reliable expertise and support."
5.0 rating from 74 Google reviews
Want the story behind the stars? Read real client case studies — including a Bellevue remodeler and a Tacoma developer.
Book a call with Ruvim
Tell us about your wholesalers business — we'll follow up to schedule a call, usually the same day.
Prefer to reach out directly? We answer most inquiries within a few hours during business days.
Email us
Info@readyaccounting.coCall us
(253) 367-3672