Draw schedule reconciliation
Every construction draw tied to job costs so lenders trust the numbers.
Home Builders · Seattle & Tacoma
WIP, draw, and lender-ready accounting for home builders
Builders juggle construction loans, multi-month draw schedules, and homes that are half-built at every month-end. Bankers and bonding companies want WIP schedules that tie to your G/L on demand — and they want them consistent, not reconstructed each quarter. We keep your WIP, cost-to-complete, and lender reporting airtight so financing conversations stay short.
Why home builders accounting is different
Builder accounting is really construction-in-progress accounting with a real estate closing at the end. Every dollar spent sits on the balance sheet as inventory or CIP until the home closes — then it hits COGS all at once. A generic bookkeeper who expenses draws as they come in will show you losing money for 8 months and then making a huge profit at closing. That's wrong for taxes, wrong for lenders, and wrong for making decisions.
Our home builders accounting workflows are built on the principles taught by IncomeDigs. You can visit their website or watch their trainings on YouTube.
What we hear from home builders
- "Construction draws never fully tied back to job costs"
- "WIP schedules requested by the bank at the last minute"
- "Land and construction costs blended together"
- "Spec vs. custom projects mixed in the same P&L"
What we handle for home builders
Fluent in QuickBooks Online, Buildertrend, Jobtread.
WIP & cost-to-complete
Monthly WIP schedules ready for the bank or bonding company.
Land vs. construction cost separation
Basis tracked cleanly for tax and sale reporting.
Entity-level accounting
Multiple LLCs or projects kept separate but reported together.
Numbers we track for home builders
Every monthly report includes the metrics that actually drive decisions in your business:
- CIP (construction-in-progress) balance by project
- Cost-to-complete estimate vs. actual
- Draw requested vs. draw funded (with any hold-backs)
- Land basis vs. hard cost basis at close
- Days from permit to certificate of occupancy
Washington-specific for home builders
Washington builders navigate two big local wrinkles: excise tax at closing (typically paid by seller, ~1.28-3% depending on price tier and county), and the state's B&O tax which applies to construction receipts even before the sale. We coordinate with your escrow company and CPA at every closing so the accounting entries match the settlement statement line for line.
Common bookkeeping mistakes in home builders
We see these on almost every set of books we clean up. Fixing them is usually step one of onboarding.
- Expensing construction costs as they're paid instead of capitalizing them to CIP — makes every unfinished home look like a loss
- Combining spec and custom homes in one entity's books when tax treatment differs materially
- Missing capitalized interest on construction loans — a real cost that belongs in basis, not interest expense
Home Builders accounting — frequently asked questions
What Our Clients Say
74 five-star reviews from construction and real estate businesses across Washington
"Ruvim and his team have been great to work with. They're reliable, responsive, and provide accurate bookkeeping and payroll support. We appreciate their attention to detail and the outstanding work they do!"
"I worked with Ruvim and Ready Accounting for over two years and had a great experience. Ruvim is extremely responsible, reliable, and always on top of things. He built a great system that made reconciling all of our company accounts simple and organized, kept our filings on time, and helped us manage ACH payments to our trade partners smoothly. Ruvim is knowledgeable, responsive, and someone you can trust with the financial side of your business. Highly recommend Ready Accounting to any company looking for dependable and professional accounting support."
"Working with Ready Accounting has been smooth and stress-free. Ruvim is knowledgeable, responsive, and truly cares about your success. Highly recommend!"
"Ruvim is the best bookkeeper there is period. We have used several bookkeepers in the past but no one matched his level. I highly recommend using him."
"We have been with ready accounting for about half a year or so and let me say it's been amazing! Upon opening a business and hiring employees, there was so much things needed to be done where I had absolutely no clue how to do! A friend of mine recommended ready accounting and honestly never looked back! He does an amazing job and best of all, I don't have to do a thing! Thanks ready accounting for being trustworthy and amazing!"
"Ruvim is very organized, thorough and knowledgeable. Excellent communication skills, timely and cares about his clients and their business operations. Highly recommend!"
"Ruvim is an incredibly knowledgeable individual who consistently demonstrates responsiveness and helpfulness. Whenever I have questions, he promptly provides accurate answers, making him an invaluable resource for my business. His understanding of my business accounting needs is unparalleled, and he consistently delivers exceptional results. I wholeheartedly recommend him to anyone seeking reliable expertise and support."
5.0 rating from 74 Google reviews
Want the story behind the stars? Read real client case studies — including a Bellevue remodeler and a Tacoma developer.
Book a call with Ruvim
Tell us about your home builders business — we'll follow up to schedule a call, usually the same day.
Prefer to reach out directly? We answer most inquiries within a few hours during business days.
Email us
Info@readyaccounting.coCall us
(253) 367-3672