Job costing by project
Every material order and labor hour coded to the right job.
Tile Installers · Seattle & Tacoma
Job costing and GC-payment accounting for tile and flooring installers
Tile jobs move fast, use expensive materials, and often run through GCs who pay in partials with retainage held back until the whole project closes. We keep every job costed and every partial payment tied out so you get paid in full and on time — instead of discovering an uncollected retainage a year later.
Why tile installers accounting is different
Tile installer accounting has a specific problem most bookkeepers underestimate: partial GC payments. A single tile job might invoice for $18K, get paid $6K, $8K, then $3.2K over four months, with $800 held as retainage until the general contractor's whole project closes six months later. Match every payment back to an invoice line or you'll be chasing $800s across dozens of jobs — and no one will catch the ones that never got released.
What we hear from tile installers
- "Material waste eating into margin unnoticed"
- "GC payments partial and hard to match to invoices"
- "Subcontractor helpers paid but no W-9 on file"
- "Sales tax on materials vs. labor confusing to file"
What we handle for tile installers
Fluent in QuickBooks Online, Buildertrend, Jobber.
GC payment matching
Payments from general contractors matched back to your invoices and jobs.
Subcontractor 1099 tracking
W-9s collected year-round, 1099s filed cleanly in January.
WA sales tax & B&O
Sales tax on materials and labor filed correctly, every month.
Numbers we track for tile installers
Every monthly report includes the metrics that actually drive decisions in your business:
- Gross margin per job (labor + material vs. contract price)
- Material waste % (ordered vs. installed)
- Retainage receivable outstanding by GC
- Days from invoice to payment (by GC)
- Sub labor cost as % of job value
Washington-specific for tile installers
For Washington tile installers working under a GC, receipts are wholesaling (0.484% B&O, no retail sales tax collected) — the GC collects sales tax from the homeowner on the whole project. When you work direct with a homeowner, you become the retailer and owe retail sales tax on labor and materials. We tag every job at invoicing so the excise return is filed under the correct category.
Common bookkeeping mistakes in tile installers
We see these on almost every set of books we clean up. Fixing them is usually step one of onboarding.
- Coding GC payments as generic 'Deposits' instead of applying them to specific open invoices — leaves receivables understated
- Filing all receipts under retailing B&O when most jobs are actually wholesaling — overpays state tax
- Never tracking retainage as a separate receivable — thousands of dollars just quietly disappear
Tile Installers accounting — frequently asked questions
What Our Clients Say
74 five-star reviews from construction and real estate businesses across Washington
"Ruvim and his team have been great to work with. They're reliable, responsive, and provide accurate bookkeeping and payroll support. We appreciate their attention to detail and the outstanding work they do!"
"I worked with Ruvim and Ready Accounting for over two years and had a great experience. Ruvim is extremely responsible, reliable, and always on top of things. He built a great system that made reconciling all of our company accounts simple and organized, kept our filings on time, and helped us manage ACH payments to our trade partners smoothly. Ruvim is knowledgeable, responsive, and someone you can trust with the financial side of your business. Highly recommend Ready Accounting to any company looking for dependable and professional accounting support."
"Working with Ready Accounting has been smooth and stress-free. Ruvim is knowledgeable, responsive, and truly cares about your success. Highly recommend!"
"Ruvim is the best bookkeeper there is period. We have used several bookkeepers in the past but no one matched his level. I highly recommend using him."
"We have been with ready accounting for about half a year or so and let me say it's been amazing! Upon opening a business and hiring employees, there was so much things needed to be done where I had absolutely no clue how to do! A friend of mine recommended ready accounting and honestly never looked back! He does an amazing job and best of all, I don't have to do a thing! Thanks ready accounting for being trustworthy and amazing!"
"Ruvim is very organized, thorough and knowledgeable. Excellent communication skills, timely and cares about his clients and their business operations. Highly recommend!"
"Ruvim is an incredibly knowledgeable individual who consistently demonstrates responsiveness and helpfulness. Whenever I have questions, he promptly provides accurate answers, making him an invaluable resource for my business. His understanding of my business accounting needs is unparalleled, and he consistently delivers exceptional results. I wholeheartedly recommend him to anyone seeking reliable expertise and support."
5.0 rating from 74 Google reviews
Want the story behind the stars? Read real client case studies — including a Bellevue remodeler and a Tacoma developer.
Book a call with Ruvim
Tell us about your tile installers business — we'll follow up to schedule a call, usually the same day.
Prefer to reach out directly? We answer most inquiries within a few hours during business days.
Email us
Info@readyaccounting.coCall us
(253) 367-3672