What software do you set up?

QuickBooks Online is our default general ledger, connected to Buildertrend, Jobtread, Jobber, Gusto, or ADP depending on how your team works.

How long does an accounting system setup take?

Most setups take 2–4 weeks — discovery, chart-of-accounts build, integration testing, and short team training sessions with written SOPs.

Do you help our team learn the new system?

Yes. Every setup includes role-based training and a written SOP for the recurring tasks your team owns — bill entry, payroll, and month-end close.

Can you keep running the accounting after setup?

Yes. Many clients roll straight into our monthly outsourced accountant service so the setup keeps producing clean books month after month.

System Setup · Seattle & Tacoma

Accounting system setup for contractors & small businesses

Starting fresh — or starting over? We build your accounting stack the right way the first time: QuickBooks Online, a job-costing-ready chart of accounts, the integrations you actually need, and workflows your team will use.

Request a consultation See pricing

Fixed-fee setup from $1,500

How we deliver it

1. Discovery

We map how work flows through your business today — estimating, invoicing, POs, payroll, and reporting.

2. Chart & structure

Chart of accounts, classes, projects, and items designed around job costing from day one.

3. Integrations

Buildertrend, Jobtread, Jobber, payroll, and bank feeds connected and tested end-to-end.

4. Training & handoff

Your team trained on the exact workflows they need, with written SOPs to reference.

What's included

QBO configuration

Company file, users, permissions, sales tax, and preferences configured properly.

Job-cost chart of accounts

COA built for construction and real estate, not a generic template.

App integrations

Buildertrend, Jobtread, Jobber, and payroll connected and validated.

Team training & SOPs

Short training sessions plus written SOPs so the setup actually gets used.

What you walk away with

A QBO file built for job costing from day one
Integrations that push clean data between systems
Documented workflows for your team
Optional monthly accounting service to keep it running

Other services

QuickBooks Desktop support QuickBooks Desktop to QuickBooks Online conversion Accounting cleanup Payroll setup and maintenance Outsourced Accountant Outsourced Controller

Frequently asked questions

Puget Sound coverage

Accounting system setup serving the Puget Sound & Washington State

We're a Washington-based team — most work is handled remotely, and in-person meetings are available across the Puget Sound. Pick your city to see how our accounting system setup service works locally.

Bookkeeping services in Seattle

Looking for ongoing bookkeeping support in Seattle? Explore our bookkeeping services in Seattle, WA built for construction & small businesses.

Seattle bookkeeping

Book a call with Ruvim

Book a consultation and we'll scope the right setup for your business — no template, no guesswork.

Prefer to reach out directly? We answer most inquiries within a few hours during business days.

Email us

Info@readyaccounting.co

Call us

(253) 367-3672